CONSTITUTION OF THE SEDLEY BAPTIST CHURCH OF SEDLEY,
SOUTHAMPTON COUNTY, STATE OF VIRGINIA
PREAMBLE
For the preservation and security of the principles of our faith and that all things be done “decently and in order” and “with love”, consistent with the teachings of the New Testament and the accepted beliefs of the Southern Baptist Convention, and for the purpose of safeguarding the inherent liberties of each individual member of this Church and also the freedom of action of this body in relation to Christ and to other bodies of like faith, we do adopt and establish this constitution.
CONSTITUTION
ARTICLE I. NAME
This church shall be known as the Sedley Baptist Church of 17494 Johnsons Mill Road, Sedley, Southampton County, State of Virginia, 23878.
ARTICLE II. PURPOSE
Section I.
The Sedley Baptist Church (hereinafter referred to as the Church or this Church), was organized in 1925 by 30 charter members for the purpose of advancing and promoting the worship of God through the reading and studying of the Holy Bible as the revealed Word of God, the teaching and preaching of the Gospel of our Lord and Savior, Jesus Christ, to increase Christ-likeness in its constituents, to serve the community of which it is a part in every possible Christian way, conducting regular services of worship for the spiritual training, development, and benefit of each member and for the winning of souls to Jesus Christ.
Section II.
This Church seeks to discover and follow the truths of the Holy Scripture, interpreted under the guidance of the Holy Spirit. Each member shall seek to promote the spiritual life and growth of our own membership, and to exemplify the spirit of Christ and his teachings that the unsaved may be won to Christ.
Section III.
This Church shall be missionary in spirit, extending the Gospel through our organized religious channels to the entire world. It shall promote and maintain the teachings and doctrines of the Christian, Missionary denomination universally known and designated as the Southern Baptist Convention. It shall sustain the ordinances, doctrines, and ethics set forth in the New Testament for the body of our Lord Jesus Christ, and to channel its offerings to the support of the objectives of the Kingdom of God.
ARTICLE III. DECLARATION OF FAITH
A. We believe the Holy Bible is the inspired word of God, without any mixture of error and is the record of God's revelation of Himself and of His way and will for mankind. It speaks with final authority about all matters of spiritual faith and moral duty. As God's pattern for human living, it is to be studied, learned, believed, and taught to all men everywhere.
B. We believe there is only one living and true God who created, preserves, and controls the universe. To Him we owe the highest love, reverence, and obedience. He is revealed to us as Father, Son, and Holy Spirit, each with distinct personal attributes, but without division of nature, essence or being.
C. We believe Jesus Christ is the eternal Son of God and the Savior of the world. He was born of a virgin and came in the likeness of man. He was and is the full and final revelation of God's nature and purpose. He is our example of perfect righteousness. In His death, He made atonement for all the sin of the world. He is our great High Priest, our living Lord, and the all-sufficient Savior.
D. We believe the Holy Spirit is a person who is one in nature with the Father and the Son. As the divine agent in regeneration, preservation and sanctification, He abides in the hearts of Christians, aids them in prayer, interprets truth, and gives power for Christ-like living and witnessing.
E. We believe Man is a person, created in the image of God, with moral competence and responsibility. He is a sinner, corrupted in his moral nature by evil and inclined toward sin. He yearns for God and inner peace and has the capacity for faith and transformation through the redemption of Christ.
F. We believe Salvation is wholly by the grace of God who takes the initiative in providing for man's redemption through His Son, who by the Holy Spirit was born of the Virgin Mary and took upon Him our nature, yet without sin, and made atonement for our sins by His death on the cross. In order to be saved, one must repent of sin and believe on the Lord Jesus Christ.
G. We believe the Christian experience is both a state and a process. The Christian has been justified and is becoming sanctified. His life should be a continuous Growth in knowledge and Christ-likeness through self-discipline, dedication, and perseverance.
H. We believe in the final Perseverance of the saints as revealed and taught in the word of God because they are kept by the power of God through faith unto salvation.
I. A Church is a congregation of baptized believers associated by covenant in the faith and fellowship of the gospel for the purpose of carrying out the commission of our Lord throughout all the world.
J. Baptism and the Lord's Supper are The Two Ordinances Commanded by Christ. Baptism, which is immersion in water of a believer, celebrates the beginning of the Christian experience as it symbolizes death, burial and resurrection. The Lord's Supper, by use of bread and the fruit of the vine, commemorates the undying love of Christ and His sacrificial death on the cross.
K. We believe Christ will return to the earth visibly, personally, and suddenly. Believers are to live in readiness for His coming by obeying the commands of Christ given after His first coming.
L. We believe it is the duty of every Christian to seek and to win the Lost to Christ by personal efforts and also to extend this opportunity to people in other lands through the support of Evangelism and Missionary Programs.
M. We believe God is the source of all blessings, temporal, and spiritual, and the rightful owner of all His creation. Man is entrusted with time, talents, and material possessions, which are to be used for the glory of God and the service of others. Christians should contribute of their means to advance Christ's work on earth.
N. We believe The Kingdom of God is the reign of God in the lives of Believers everywhere. Our chief means for promoting God's kingdom on earth are the Churches through which we teach and preach and pray for God's will to be done on earth as it is in Heaven.
O. We believe that the first day of the week is the Lord's Day, or Christian Sabbath, and is to be kept sacred to religious purposes as God commanded in Exodus 20:8-11.
P. Marriage
"We believe that the term 'marriage' has only one meaning and that is marriage sanctioned by God which joins one man and one woman in a single, exclusive union, as delineated in Scripture.(Genesis 2:24, Matthew 19:1-6, Romans 7:2, 1st Corinthians 7:10, Ephesians 5:22-23) "We believe that God intends sexual intimacy to only occur between a man and a woman who are married to each other. We believe that God has commanded that no intimate sexual activity be engaged in outside of a marriage between a man and a woman. "We believe that any form of sexual immorality, such as adultery, fornication, homosexuality, bisexual conduct, bestiality, incest, pornography or any attempt to change one's sex, or disagreement with one's biological sex, is sinful and offensive to God. (Genesis 2:24, Genesis 19:5,13, Genesis 26:8,9, Leviticus 18:1-30, Romans 1:26-29, 1st Corinthians 5:1, 6:9, 1st Thessalonians 4:1-8, Hebrews 13:4) "We believe that in order to preserve the function and integrity of the church as the local Body of Christ, and to provide a biblical role model to the church members and the community, it is imperative that all persons employed by the church in any capacity, or who serve as volunteers, should abide by and agree to this Statement on Marriage and Sexuality and conduct themselves accordingly. "We believe that God offers redemption and restoration to all who confess and forsake their sin, seeking His mercy and forgiveness through Jesus Christ. (Isaiah 55:7, Proverbs 28:13, Ephesians 1:7, Colossians 1:20-22, Romans 3:24-26, 1 John 1:9) "We believe that every person must be afforded compassion, love, kindness, respect, and dignity. Hateful and harassing behavior or attitudes directed toward any individual are to be repudiated and are not in accord with scripture nor the doctrines of the church."(Luke 6:35, 1st Corinthians 16:14, 2nd Corinthians 1:3-4, 2nd Corinthians 13:4-8, Ephesians 4:32, Philippians 2:1-4, Colossians 3:12-13)
Q. Gender Identity
We believe that God wonderfully and immutably creates each person as male or female. These two distinct and complimentary genders together reflect the image and nature of God. Rejection of one’s biological sex is a rejection of the image of God within that person. Genesis 1:26-27.
R. Sanctity of Life
We believe that all Human Life is sacred and created by God in His image. Human life is of inestimable worth in all its dimensions, including pre-born babies, the aged, the mentally and physically challenged, and every other stage or condition, from conception through natural death. We are therefore called to defend, protect, and value all human life. Psalm 139.
ARTICLE IV. CHURCH COVENANT
We accept the following covenant as a summary of the ideals of our Church in all its activities and in relation to our homes and to each individual member:
Having been led, as we believe, by the Spirit of God, to receive the Lord Jesus Christ as our Savior, And on the profession of our faith, having been baptized in the name of the Father, and of the Son, and of the Holy Spirit, We do now, in the presence of God, angels, and the assembly, most solemnly and joyfully enter into covenant with one another, as one body in Christ. We engage, therefore, by the aid of the Holy Spirit, to walk together in Christian love; to strive for the advancement of this Church, in knowledge, holiness, and comfort; To promote its prosperity and spirituality; to sustain its worship, ordinances, discipline, and doctrines; To contribute cheerfully and regularly to the support of the ministry, the expenses of the Church, the relief of the poor, and the spread of the gospel through all nations; We also engage to maintain family and secret devotions; to religiously educate our children; to seek the salvation of our kindred and acquaintances; To walk circumspectly in the world; to be just in our dealings, faithful in our engagements, and exemplary in our deportment; To avoid all tattling, backbiting, and excessive anger; To abstain from the sale and use of intoxicating drinks as a beverage, and to be zealous in our efforts to advance the kingdom of our Savior;
We further engage to watch over one another in brotherly love; To remember each other in prayer; to aid each other in sickness and distress; to cultivate Christian sympathy in feeling and courtesy in speech; To be slow to take offense, but always ready for reconciliation, and mindful of the rules of our Savior to secure it without delay. We moreover engage that when we remove from this place we will, as soon as possible, unite with some other Church, where we can carry out the spirit of this covenant and the principles of God's Word.
ARTICLE V. CHARACTER
Section I.
Polity - The government of this Church is vested in the body of believers who compose its membership. It recognizes and sustains the obligations of mutual counsel and cooperation common among Baptist Churches, but is not subject to the control of any ecclesiastical body or organization.
Section II.
Doctrine - This Church accepts the Scriptures, the Holy Bible, as its sole Authority in matters of faith and practice.
Section III.
Denominational Affiliation - The Sedley Baptist Church is affiliated with The Blackwater Baptist Association, The Baptist General Association of Virginia, the Southern Baptist Convention.
Section IV.
Final Authority for Matters of Belief and Conduct - The Statement of Faith does not exhaust the extent of our beliefs. The Bible itself, which has the inspired and infallible Word of God that speaks with final authority concerning truth, morality, and the proper conduct of mankind, is the sole and final source of all that we believe. For purposes of Sedley Baptist Church’s faith, doctrine, practice, policy, and discipline, our Pastor, Deacon Chair, and Deacon Vice-Chair are Sedley Baptist Church’s final interpretive authority on the Bible’s meaning and application.
ARTICLE VI. ADOPTION AND AMENDMENT OF CONSTITUTION
A. Adoption - This Constitution shall be considered adopted if 2/3 of the members present at conference to which same are proposed for Adoption, shall vote in favor of adoption of same.
B. Amendments - This Constitution may be amended, altered, or repealed by a 2/3 vote of the members present at any regular Church conference or called conference, provided such is proposed in writing at the preceding Church conference.
C. Repeal of Previous Constitution - The adoption of this Constitution shall effect a repeal of all previously adopted constitutions which are not adopted herein.
D. Copy in Clerk's Record - A copy of this Constitution shall at all times be kept with the records of the Church Clerk and any amendments to or revisions thereof, shall, after passage, be prepared in typewritten form by the Clerk. A copy of this Constitution shall be made available to all Church members.
E. Rules of Order - All questions of order not provided for herein shall be decided in accordance with Robert's Rules of Order Newly Revised 11th Edition.
Bylaws Revision Committee 2015
Warren A. Simmons, Chairman
Cecilia W. Burgess
Pastor Jim Foreman
John Marshall, Deacon Chair
Linda Daughtrey Simmons
Jerry Robertson
Linda L. White
BY-LAWS OF THE SEDLEY BAPTIST CHURCH
17494 JOHNSONS MILL ROAD OF
SEDLEY, SOUTHAMPTON COUNTY, STATE OF VIRGINIA
ARTICLE I
WORSHIP SERVICE
A. Regular Worship Service shall be each Sunday morning. Sunday School shall meet prior to the morning Worship Service and will begin with united fellowship in the Sanctuary prior to individual class attendance for the lesson.
B. The Church shall observe the Lord's Supper during the morning Worship Service the first Sunday of each month in the quarters of each year (January, April, July and October).
C. All baptisms are conducted as a worship service to be witnessed by the congregation on the Lord’s Day or on special occasions as designated by the Pastor and Baptismal Committee.
D. Each Wednesday evening, the Church shall hold a regular midweek prayer and devotional service.
E. Special/seasonal services shall be called by the Pastor and church leadership as needed to observe seasonal obligations or spiritual needs of the congregation (crisis, prayer, etc.).
ARTICLE II
MEETINGS
SECTION 1. REGULAR BUSINESS MEETINGS
A. Church members shall have a regular business meeting (hereinafter known as Conference) once per quarter on the second Sunday night of January, April, July, and October. On the recommendation of the Deacons the Conference can be moved one week forward or back if there are unusual scheduling problems. A minimum of two weeks’ notice will be given.
B. At the Conference all minutes from the preceding Quarter will be presented by the Church Clerk, followed by reports from the Treasurers, Finance Committees, Sunday School Director, WMU Director, Elected Committees and other organizations or Special Committees. All Church business shall be transacted at this business meeting. Minutes of the meeting will be made available to the church within a month after the conference.
C. The Chairman of Deacons will preside as the Moderator for the Conference. In his absence, the Vice-Chairman of Deacons will preside. In both their absences, the Secretary of Deacons will preside. Should all three of these persons be absent, the Deacon present with the most tenure shall preside.
D. Only active members shall be entitled to vote in the church conference, each member present being entitled to one vote. Any voting member present may make motions, unless otherwise designated in these procedures and according to Robert’s Rules of Order Newly Revised 11th Edition, or discuss motions, upon recognition by the moderator.
SECTION II. CALLED BUSINESS MEETINGS
A. Business matters which should be handled with more urgency than quarterly business should be handled in a called business meeting or Called Conference.
A Called Conference will be scheduled by the Deacons and will be communicated in the bulletin and other means at least two (2) weeks prior to the Called Conference. The communication will specify date, time, and items to be discussed. The Called Conference will be limited only to the items which have been stated as needing discussion and resolution.
B. Should there be a Called Conference which will follow the morning Worship Service, it will commence only after a five (5) minute break when the Worship Service has ended, thereby allowing non-members and visitors to leave.
Emergency Business Meetings may be called by the Pastor or the Deacon body or the Chairman of the Deacons for the purpose of transaction of emergency matters. An emergency is any event that needs action taken immediately such as fire, wind, and lightning damage, death of the pastor, etc.
SECTION III. OTHER MEETINGS
All other meetings of the Church or of an authorized group within the Church shall be set according to the needs of the congregation. If possible, those members involved should be notified at least one (1) week prior to the meeting.
SECTION IV. QUORUM
The number of members of this Church required to be present to transact Church Business is at least 30 members. In the absence of a quorum, the assembly shall have the power to adjourn to a date fixed by said assembly.
SECTION V. PARLIAMENTARY PROCEDURE
All business conferences of the church shall be conducted in accordance with the guiding rule and principles set forth in Robert’s Rules of Order Newly Revised 11th Edition.
ARTICLE III
MEMBERSHIP
SECTION 1. ADMISSION
Any person may offer himself as a candidate for membership in this church. All such persons may present themselves to the church body at any regular worship service in one of the following ways:
A. Profession of Faith: Members of the Church shall be persons who confess Jesus Christ to be their Savior and Lord, and promise to live a Christian life, and have been baptized by immersion, with the exception of those who may be physically unable to be baptized, whereby they may be received into this Church on profession of faith.
B. By promise of a Letter: By profession of faith in Jesus Christ as Savior and Lord, a statement of prior believer's baptism by immersion, and the promise of a letter stating membership in another church of like faith and order;
C. By statement: By statement of prior conversion experience and believer's baptism by immersion and acceptance of our statement of faith when no letter is obtainable.
D. By restoration and rededication.
At the time of their request for membership, persons received in any of the prescribed ways will be welcomed and acknowledged as candidates by the church.
Candidates will be promptly scheduled for counseling by the pastor, or any staff minister or deacon delegated by him, to determine that candidates:
a. Have made a genuine profession of faith in Jesus Christ as Savior and Lord;
b. Have been or will be baptized by immersion;
c. Subscribe to the covenant of this church;
d. Understand the doctrines and practices subscribed to by this church; and
e. Believe that membership in this church is God's will.
Once the counseling is complete the Membership Committee (which consists of the pastor and deacon body) will bring the recommendation to the church body at the next worship service. A motion will be made for each individual candidate and will be accepted by a majority vote. The candidate will then become a member of good standing.
SECTION II. TERMINATION
Membership shall be terminated in the following ways:
A. Transfer of Membership to another Baptist church. (Since by its very nature, a Letter of Recommendation is a communication between a church and a church, it shall in no case be granted to an individual as such.)
B. Membership with a church of another faith or denomination.
C. By request of the member.
D. Exclusion by action of this church. (Should a member become an offense to the church and its good name by reason of immoral or unchristian conduct, or by persistent breach of his/her covenant vows, or nonsupport of the church, the church may terminate his/her membership by a three-fourths vote of those present and voting at a regular or called church conference, but only after due notice and hearing, and after faithful efforts have been made to bring such member to repentance and amendment.)
Reference Matthew Chapter 18, v. 15-17.
SECTION III. INACTIVE MEMBERS
A. Members who cease to attend and support the church for over a year will be put on an inactive roll. These members will be contacted by the Deacons seeking to resolve any issues and encouraging them to become involved again. If said members refuse to attend, they will be put on the inactive list and a letter will be sent by the Deacons informing them of this action. Members who have extenuating circumstances such as homebound, nursing home, college, military service, etc., will be excused from this requirement provided they were active members when they incurred this change in status.
B. Members on the inactive list may not vote nor receive the benefits active members receive. If a request for the transfer of membership is received the letter will be granted with a note that such person was on the church inactive rolls and the church supports the candidate in joining another church.
C. All active and inactive membership rolls will be reviewed annually by the Deacons at their January meeting.
D. The Church reserves the right to remove inactive members from its membership after being on the Inactive Member List for a period of three years or more.
SECTION IV. DUTIES
A. On considering the duties involved, members are expected first of all to be faithful in all the duties essential to the Christian life and to attend regularly the services of the Church. Members should also contribute regularly and systematically of their material substance, as the Lord has prospered them, to the support of their Pastor, the necessary running expenses of the Church, the benevolent and missionary institutions of the Baptist General Association of Virginia and the Southern Baptist Convention.
B. New members are highly encouraged to go through the New Member Course.
C. Only active members may participate in the teaching ministries, hold an office, and vote in the transactions of the Church.
D. Any member accepting a position as a Church officer, Sunday School officer or Committee member should communicate with and assist other Church officers or members as needed for the positive progress of this Church.
E. To be chosen as an Officer or be on a Committee is more than an honor; it is a ministry that honors God.
F. Any member volunteering to accept a position requiring them to work with children from Birth – Age 17 must undergo a mandatory background check, giving references of past experience and filling out the church’s confidential Volunteer Information Form. The Pastor will maintain and guarantee the confidentiality of all forms.
ARTICLE IV
OFFICERS
SECTION I. ORDAINED OFFICERS
The Church shall have two types of ordained officers: Pastor and Deacon.
SECTION II. PASTOR
A. Election
If the Church is without a pastor, a Pastor Selection Committee, consisting of five (5) members shall be recommended to the Church by the Deacons. The Committee shall seek out a minister of the gospel whose Christian character and qualifications fit him for the office of Pastor of this Church. The Committee shall bring only one name at a time for consideration, and no consideration will be given to anyone who is not first recommended by the Pastor Selection Committee. Election shall be ballot with an affirmative vote of three-fourths (3/4) of those present and voting, necessary for a call. Should the one recommended by the Committee fail to receive the necessary three fourths (3/4) vote, the Committee will be instructed to seek out another, and the meeting shall be adjourned without debate.
The call of the Pastor shall take place at a meeting especially set for that purpose, of which at least two (2) weeks’ notice has been given the membership. The provisions of employment, such as salary, benefits, educational needs, etc., shall be mutually agreed upon in writing in the form of a covenant by the Pastor and the Church.
B. Duties
A The Pastor will serve the Church until the relationship is dissolved at the request of either the Pastor or the Church. In either case, the Pastor or the Church can terminate the relationship at any time with thirty (30) days written notice with both Pastor and the Church seeking to follow the will of God and the leadership of the Holy Spirit.
1. The Pastor shall have charge of the welfare and oversight of the Church; he shall be ex-officio member of all organizations, departments, and Committees; he may call a special meeting of the Deacons or any Committee according to procedure which may be set forth in the By-Laws; he shall conduct religious services on stated and special occasions, administer the ordinances, minister to members of the Church community, and perform other duties that usually pertain to that office; he shall have a special charge of the pulpit ministry of the Church, provide for pulpit supply when he is absent, and arrange for workers to assist in revival meetings and other special services.
2. The Pastor may hold one (1) revival away from the Church each year, and be away on Sunday for this revival. If possible, the Pastor shall notify the Deacons at least thirty (30) days in advance of the revival meeting. In his absence from the Church, the Pastor shall furnish the supply.
3. The Pastor will oversee that all members requiring Background Checks for working
with minors are kept current and that records are maintained.
SECTION III. DEACONS
A. Election
The Deacons shall consist of at least nine (9) members who shall be elected individually by secret ballot by the Church, as described in Article VI, M. Deacon Selection Committee, for a three (3) year term, with one third (1/3) of the Deacons being elected each year. The number of deacons serving can be adjusted according to the needs of the congregation as recommended by the deacon body. After the completion of the term to which elected, no Deacon shall be eligible for reelection until after a lapse of at least one (1) year. (Ref. Deacon Selection Committee, Art.VI Sect.1 Para.M) The Deacon Selection List will be created by the active church members, in good standing, and after prayerful consideration, submit three (3) candidates for Deacon, and signed by the member submitting those names. These ballots are to be put in a locked box established for that purpose. Voting will begin at the 3rd Quarterly Conference (2nd Sunday in July) and will continue through the 2nd Sunday in August of the same year. (Reference Deacon Selection Committee, Article VI, Section 1, Paragraph M.)
B. Qualifications
For a member to qualify as a Deacon he must have first proved himself to be sound in doctrine, loyal to the practice and works of this church, a tither, pure in speech, and exemplary in deportment. The person must possess the practical and spiritual qualifications as set forth in the New Testament (Reference 1 Timothy 3, Titus 1, and Acts 6) and must have been an active member for at least three years.
C. Duties
The Deacons shall use scripture for their guide as recorded in God's Word, and the leadership of the Holy Spirit to lead them as they serve. Deacons shall seek to promote evangelism in visitation of the members and prospective members. The Deacons shall attend Church meetings and preaching services unless hindered because of work, health, or other extenuating circumstances.
1. First they are to be zealous to guard the unity of the spirit within the Church and the bonds of peace.
2. They shall serve as a council of advice and confer with the Pastor. They are to consider and formulate plans for the constant effort and progress of the Church in all things pertaining to the saving of souls, the development of Christians, and the extension and growth of the Kingdom of God, by proper organization and method among themselves.
3. They are to establish and maintain personal fraternal relations in the oversight of all the membership of the Church, seeking to know the physical needs, as well as the moral and spiritual struggles of the church body, serving the whole membership as servant leaders.
4. In council with the Pastor and by such methods as the Holy Spirit may direct in accordance with the Holy Scriptures, they are to have oversight of the discipline of the Church. They are to be guided always by the principles set forth in Matthew 18:15-17, I Corinthians 5:9-13, and Galatians 6:1.
5. The Deacons shall serve as a general Pulpit Committee in case of the absence of or inability of the Pastor, subject to advice from and conference with him. In a single absence, such as when as when the Pastor is away from the pulpit for vacation, family illness, etc., the Deacon Chair or his designee will facilitate the Worship Service and introduce the Guest Speaker.
6. In any period when the Church is without a Pastor, the Deacons shall assist any Committee that asks for their service or advice and administer the local Benevolent Fund provided for in the Church budget.
7. They shall assist the Pastor in administering the Lord's Supper.
8. The Deacons shall choose their own chairman and other officers each year.
9. The Deacons will recommend for approval of the Church a Pastor Selection Committee whenever a vacancy occurs or because of the departure of the Pastor. They will recommend a minimum of five (5) members for this Committee.
10. The Deacons shall have the option of funding a training session from either the Virginia Baptist Mission Board or other means which shall help in their ministry in the Church.
11. The Deacons shall in January of each year be ordained and/or installed in a Sunday morning worship service by the Pastor.
12. The Chairman of Deacons (Moderator of the Church Conference) shall serve on the Finance Committee.
13. The Deacons will be responsible for ensuring that the Constitution and By-Laws of Sedley Baptist Church are active and properly executed.
14. The Deacons will serve as the Membership Committee to counsel people who request to join the church and present them as candidates for membership at the following worship service.
15. The Deacons shall constitute the Pastor Church Relations Committee and will be responsible for unity within the Church. Should friction occur between the Church member(s) and the Pastor, the Deacons will intervene to seek resolution of the problem and reconciliation of all parties involved.
16. During the February Deacons’ Meeting each year, the Deacons and Pastor will review the Background Check List to ensure compliance.
ARTICLE V
ELECTED OFFICERS
SECTION I. TRUSTEES
A. Elected
Trustees, consisting of any number of members as recommended by the Church and elected by legal procedure, shall serve for life, so long as they are active, resident members.
B. Duties
The Trustees shall be charged with the duty of executing such legal documents as may be required by law and other documents that may be required from time-to-time, which shall be empowered and decided by the Church. The Trustees shall see that adequate insurance is maintained on all Church properties. They shall have no power to buy, sell or mortgage, lease or transfer any property without specific vote of the Church authorizing such action. One member will serve on the Finance Committee. The Trustees will select a person or persons to perform an audit of the Treasurer’s books each year. The audit should be completed by March 1st of the following year and reported to the second quarterly conference (April). At a minimum of every three years, or at the change of Church Treasurers, the church financial records will be audited by an external non-affiliated auditor.
SECTION II. CHURCH OFFICERS
Only Church members shall be elected to serve as Church and/or Sunday School officers or teachers. Unless otherwise stated, all church officers are elected annually. Outgoing officers will communicate job responsibilities to incoming officers.
A. Church Clerk
The Church Clerk will be elected annually by the Church and is to attend the business meetings of the Church and will record the transactions of those meetings. Minutes for the meetings will be made available to church members within the month following the meeting and will be made available in writing to all present at each conference. This duty will include keeping a full set of reports and minutes for past years as well as current records. The Clerk will compile and prepare the Annual Church Profile, and will correspond with other Churches when letters of transfer of membership are requested for members. Likewise, the Clerk shall write to other Churches to request letters of transfer for people uniting with this Church on promise of a letter. This person will also handle other Church correspondence (letters) at request of any Church Officers needing such assistance. The Clerk shall preserve all papers and valuable letters and records that belong to the Church. It shall be the duty of the Clerk to see that an accurate roll of Church membership is kept. The Church Clerk will also, at the end of each calendar year, see that the copies of the official records of the Church are sent to the Virginia Baptist Mission Board in Richmond for microfilming and safekeeping. An Assistant Clerk will help the Clerk as needed and perform the duties of the Clerk in the Clerk's absence.
B. Church Treasurer
The Church Treasurer duties will be as follows: to assist in the counting of monies collected during Worship Service and totaling of same with the Sunday School offering. The Treasurer, along with a competent church member, will see that offerings received from each Sunday, except Building Fund Sundays are accurately counted and deposited into the General Funds Account. This Treasurer will pay all bills as dictated by the Church Budget unless otherwise directed by the Church Conference. This includes all items relating to the Pastor's salary and benefits, the Cooperative Program contributions, and any monies designated for missions. The Treasurer will maintain accurate bookkeeping records pertaining to receipts, payments, and deposits of monies in the General Fund. This Treasurer will prepare and make a report to the Quarterly Church Conference and keep books available for audit as required by the Church as well as provide statistical information to the Church Clerk to be included in the Annual Church Profile. Should the Treasurer be unable to fulfill any duty or duties listed above, the Treasurer will arrange for the Assistant Treasurer or another competent Church member to fill in any capacity. The Church Treasurer is also a standing member of the Finance Committee.
C. Building Fund Treasurer
The Building Fund Treasurer shall be responsible for paying costs associated with repairs and/or additions that are approved by the Church. This Treasurer will assist in the counting of monies collected during the Worship Service on designated Sundays of each month and totaling of same with the Sunday School offering and deposit in the Building Fund Account. This Treasurer will prepare and make a report to the Quarterly Church Conference and keep books available for audit as required by the Church as well as provide statistical information to the Church Clerk to be included in the Annual Church Profile. Should any monies be donated to the Building Fund, then the Building Fund Treasurer shall be responsible for providing the donor a receipt and thank-you letter. The Assistant Building Fund Treasurer will perform duties for the Treasurer as needed and perform the duties of the Treasurer in the Treasurer's absence.
D. Financial Secretary
The Financial Secretary shall receive all empty collection envelopes after the money has been removed and counted by the person selected, and from these shall give every donor individual credit in some record system. The envelopes should be filed for one year. The Secretary shall be responsible for getting out any reports as requested by an individual or by the Church. The Financial Secretary will make a report to the Quarterly Church Conference as well as provide statistical information to the Church Clerk to be included in the Annual Church Profile. The Financial Secretary is also a standing member of the Finance Committee. The Assistant Financial Secretary will perform the duties for the Financial Secretary as needed.
E. Sunday School Superintendent
The Sunday School Superintendent will be responsible to the Church for the organization and operation of the Sunday School, including ordering of literature quarterly and shall have general supervision of and oversee various departments so that its objective of giving each member Bible instruction may be accomplished. The Superintendent shall be responsible for making a report at the Quarterly Church Conference. The Sunday School Superintendent is a standing member of the Finance Committee and Nominating Committee. An Assistant Sunday School Superintendent will help the Sunday School Superintendent as needed and perform the duties of the Superintendent in the Superintendent's absence.
F. WMU Director
The WMU Director shall have charge of both stateside and foreign missionary work for the women, and Mission Friends and Children in Action. She shall report to the Church at each Quarterly Church Conference and is responsible for providing statistical information to the Church Clerk to be included in the Annual Church Profile. The WMU Director is a standing member of the Finance Committee.
G. Choir Director
The Adult Choir Director shall be charged with the responsibility of providing worshipful music for all services of the Church, and shall have general oversight and direction of the music. The Director is to direct the choir in its practice and public singing, and is to cooperate with the organist/pianist and choir members in the selection of suitable music and the devising of appropriate programs for all occasions where such services are needed.
H. Youth Choir Director
The Youth Choir Director shall be charged with the responsibility of providing worshipful music for the youth with the organist/pianist. The Director shall have oversight and direction of the music that is performed by the youth.
I. Children's Choir Director
The Children's Choir Director shall be charged with the responsibility of providing worshipful music for the children with the organist/pianist. The Director shall have oversight and direction of the music that is performed by the children.
J. Organist/Pianist
These officers shall consist of any number of musicians to adequately provide the musical needs for the Church. If unable to provide the music on the assigned date, then it will be their responsibility to provide for a replacement or contact the Choir Director for assistance. This includes Sunday services and special services. If an outside musician has been requested, then it will be the responsibility of a Choir Director to assist the outside person with the availability of the Church and key to the organ.
1. Worship Service
a. Arrive at least fifteen (15) minutes prior to the beginning of the worship service.
b. Begin playing a prelude of choice approximately five (5) minutes before the service is to begin.
c. Help select hymns for the congregation to sing.
d. End the service with a postlude of choice
2. Adult, Youth and Children's Choirs
Under the direction of the Choir Director, the musician shall provide the music for the choirs to perform at the time specified including practice sessions and will help as necessary with the selection of music to be performed as requested.
K. Children’s Ministry Director
The purpose of the Children’s Ministry is to provide sound Bible teaching and activities for children in Kindergarten thru 5th Grade. Project Defenders meets on Wednesday evenings during the Adult Prayer Meeting. The goal of Project Defenders is to: 1) instill in the children the authority of the Word of God; 2) develop in them a love and desire for God’s Word; and 3) to deepen their knowledge of God’s Word in order to equip to defend their faith. Our key verse is 1 Peter 3:15, “But sanctify the Lord God in your hearts and always be ready to give a defense for everyone who asks you a reason for the hope that is in you”. Mission Mania meets on Sunday evenings during the Adult Bible Study. The goal of Mission Mania is to: 1) provide the children with opportunities to serve others both in the church and community; 2)to equip them to share their faith. The key verse is Matthew 25:40, “And the King will answer and say to them, Assuredly I say to you, in as much as you did it to oneof the least of these, my brethren, you did it to me”.
L. Vacation Bible School Director
This member shall be responsible for planning the Church's Vacation Bible School, including the selection of materials, suitable date, place, and faculty.
M. Associational Messengers
Messengers shall be elected during the October Conference to represent the Church at the Associational meetings. The number of messengers is based on the number of members of the church. There are to be two messengers for the first 100 members and one messenger for each additional hundred members or fraction thereof. The Pastor and Lay Representative on the Executive Committee also serve as messengers by virtue of their position. The maximum allowed messengers is nine.
N. Associational Executive Committee Lay Representative
A Lay Representative shall be elected during the October Conference to represent the Church at the Blackwater Baptist Association Executive Committee meetings and shall be a messenger to the Association. The Representative shall provide associational information to the Church. If unable to attend any meeting scheduled, the Associational Executive may select an Associational Messenger to attend in his place.
O. Worship Leader
The Worship Leader leads the congregation in hymns and praise songs during the Sunday morning worship service. They may also be asked and therefore need to feel confident praying during the service for congregational needs and/or the offering. They also may be asked and need to feel confident reading Scriptures during the service. The Worship Leader, in the absence of the Pastor on a Sunday morning, and at the request of the Deacon Chair, will be able to cover all aspects of the morning Worship Service except for the preaching so that guest speaker only has to focus their attention on the preaching of the Word of God.
P. Librarian
This person will oversee operation of the church library and needs to have a working knowledge of the Dewey Decimal system. Duties include: Purchase new materials as needed, cataloging, labeling and preparing those materials for check-out; Determine hours of operation and coordinate scheduling of assistant librarian(s); Member of Library Committee; Keep library organized; Maintain record of library materials, what is checked out, and who is using the library-provide report at quarterly conference. One (1) or two (2) persons will be elected to serve as assistant librarians. They will perform duties requested by the librarian including working when the library is open.
ARTICLE VI
COMMITTEES
SECTION 1. COMMITTEES
Unless otherwise stated, all church committees are elected annually.
A. Building and Grounds Committee
This Committee shall consist of a minimum of five (5) members. It shall supervise the beautification and upkeep of all Church property. This Committee shall maintain an active inventory record of all tangible assets of the Church. It shall be the duty of this Committee to supervise all work and repairs of the Church building, parsonage, grounds and equipment and shall head up an Annual Work and Fellowship Day for all Church members to be able to participate. Approval must be given by a Building and Grounds member for any cosmetic changes (such as painting, adding or deleting furniture inside or outside the church) or to borrow any Church property. All maintenance contractors for the church shall be supervised by Building and Grounds.
B. Flowers and Decorating Committee
This Committee shall consist of a minimum of two (2) members. Its duties shall be to send flowers at the expense of the Church upon the death of any active member of the Church; also, to supervise and decorate for any special services where decorations may be required, such as Christmas, Easter, Thanksgiving, Revival and Homecoming.
C. Usher Committee
This Committee shall consist of at least two (2) persons. The Chairman shall be responsible for selecting a sufficient number of ushers as to be able to carry out the function of the Church including special services. The Vice Chairman will carry out these responsibilities when the Chairman is unavailable. The duties of the Ushers are to attend to the seating of the congregation, provide welcome packets to visitors, receive offerings, and do what is needed to add to the comfort of those attending any service. A count of the people attending the worship service and of those in classes shall be made. Each member should be selected with care, good appearance, elected with dignity, and trained by the Chairman. Should an Usher be unable to serve on the date assigned, he should either find a replacement or notify the Chairman.
D. Newsletter Committee
The Newsletter Committee is shall consist of an Editor and any number of persons in order to adequately communicate the events of the Church in a monthly newsletter. All information to be included in the Newsletter shall be provided no later than the 20th of each month or any other date as established by the Editor. Duties consist of collecting information, writing articles, typing, keeping an updated birthday/anniversary list, and the necessary duties of ensuring that the Newsletter is distributed in a timely manner. Persons on this Committee should be prompt and dedicated in getting information to other Church members as well as being able to communicate with other Church Officers and Church members. Also, this Committee, at their discretion, shall be responsible for giving adequate publicity to matters in the total program of the Church which are newsworthy.
E. Marquee Maintenance
This Committee shall consist of at least one (1) person who will be responsible for changing the messages on the marquee regularly and general maintenance. Should repairs be required, this Committee will advise the Building and Grounds Committee of the needs.
F. Social Committee
This Committee shall have the responsibility to give general supervision over the use and care of the kitchen and the equipment in it. They shall recommend the purchase of any items for the kitchen. The Social Committee shall also coordinate arrangements for any church-wide dinners or special activities such as fellowships, breakfasts, and social events. The Social Committee's duties will also include assisting the Deacons with meals for visiting preachers and workers in the Church.
G. Baptismal Committee
The Baptismal Committee composed of a minimum of two (2) ladies and two (2) men, shall help with set up of the baptistry and assist the Pastor and candidates with the ordinance of baptism.
H. Handbook Committee
The Handbook Committee shall consist of a Chairman and any number of persons in order to adequately produce a yearly Church Handbook. This Handbook shall consist of the current membership listing, officers, and Committees of the Church, Sunday School, WMU, and any other pertinent information that would benefit the members of Sedley Baptist Church. This Handbook should be completed and distributed during the first quarter of each year. The Handbook committee will make available as needed current copies of the Constitution and Bylaws.
I. Nominating Committee
The Nominating Committee shall be elected at the January Quarterly Church Conference for a term of one (1) year and shall consist of a minimum of four (4) members of whom one (1) shall be the Sunday School Superintendent and three (3) Church members. This Committee shall have the responsibility of nominating persons to serve as Sunday School Officers in to be presented in writing at the July Church Conference. In October, this Committee shall have the responsibility of nominating persons to serve as Church officers, and members of Committees. Throughout the year the Committee shall nominate persons to serve in positions vacated for any reason. WMU shall elect their officers with the exception of the Director, which assumes office in September. The Nominating Committee will be responsible to advise each nominee of their responsibilities and ensure the Application for Working with Minors has been completed if required.
J. Memorial Plaque
This Committee shall consist of one (1) or more person(s) who will have names of deceased members and/or their deceased minor children engraved in a timely manner on a brass plaque, which hangs in the Church Fellowship Hall. Should the existing plaque become filled with names, this Committee has full authority to purchase an additional plaque at the Church's expense.
K. Recording Ministry Committee
The Recording Ministry Committee shall consist of any number of persons in order to make available copies of all recordings and store in the church media center; and deliver recordings to shut-ins. This Committee should work closely with the Pastor to help determine to whom the recordings should be delivered.
L. Local Ministry Committee
The Local Ministry Committee shall consist of a minimum of five (5) members. This committee performs acts of benevolence and serves as a special needs committee as deemed appropriate and necessary. The committee will evaluate needs requested from members and non-members and determine appropriate action. This committee is primarily funded from individual contributions and other means as decided by the committee and/or the church.
M. Deacon Selection Committee
The Deacon Selection Committee will be a standing committee, and will consist of the Pastor, Chairman of Deacons, Vice-Chairman of Deacons, and Church Clerk. The committee will review the candidates submitted by the active church members for eligibility for the position of Deacon, as defined by the bylaws. The committee will select the three (3) eligible names for Deacon that receive the most votes. These three (3) new Deacons will be announced at the 4th Quarterly Church Conference (2nd Sunday in October). If any Deacon position becomes vacant, it will be the duty of the committee to select a new Deacon from the generated list, based on the criteria established in Article IV. Section 3, Deacons; A. Election.
N. Youth Committee
The Youth Committee shall consist of at least two members. The purpose of this committee shall be to direct the Youth Program for in grades 6-12, not to exceed 18 years of age. The Youth Program is required to include weekly meetings, regular fellowship events, and other religious related activities designed to promote spiritual growth in the youth.
O. Christmas Program Committee
This Committee shall consist of at least three (3) members, one of whom shall be the Children’s Choir Director, to select, plan and implement a Christmas program on a date specified by the Church.
P. Preschool Committee
This Committee will consist of at least three members to oversee and coordinate the work with the preschool children and to enlist workers to serve in the nursery and Beginners class during the worship services. The committee will consist of at least one teacher from the nursery, Beginners Class, and the Extended Teaching Class Coordinator. Extended Teaching Class (ETC) is for the preschoolers and is a continuation of the Sunday School during the worship services. Nursery children are from birth to two years old. Preschoolers are from age 3- 5 years old. This Committee is responsible for making sure there are sufficient numbers (a minimum of two) of approved adults present each Sunday or for special services for the number of children present.
Q. Funeral Reception Committee
This committee is responsible for planning and organizing receptions related to funerals and memorial services as requested.
R. Bulletin Committee
This committee has a minimum of four members whose responsibility is to prepare the bulletin for Sundays and special occasions as requested.
S. Website Committee
This committee has a minimum of two members, a primary and backup, whose responsibility is to maintain the church website with current and appropriate information.
T. Finance Committee
The Finance Committee shall consist of the Church Moderator (who will serve as Chairman), the Church Treasurer, the Financial Secretary, the Sunday School Superintendent, a trustee, a building and grounds committee member, and the WMU Director. This Committee shall prepare the annual Church budget and present the proposed upcoming year’s budget for approval at the October Quarterly Church Conference. Each Committee shall have the opportunity to submit requests for needed funds for its operation to the Chairman of the Finance Committee prior to the budget planning meeting. Should any of these committee members hold two of the positions required, a second committee designee should attend as well.
U. Library Committee
The Library Committee will consist of 3-4 people. They will review materials to determine whether or not they are appropriate for the church library. The Church Librarian is a member of this committee.
V. Women’s Committee
The Women’s Committee shall consist of at least two women. The purpose of the committee shall be to direct women over the age of 18 through Bible Study, fellowships, and other activities designed to promote the spiritual growth of women of the church.
ARTICLE VII
EMPLOYEES/CONTRACTORS
All employees/contractors of the church are required to undergo a mandatory background check. Background check is to be completed expeditiously. Employment/work may not commence until all documents are submitted the appropriate church officer(s) or committee. (i.e.: certifications, licenses, and bonding)
ARTICLE VIII
MISCELLANEOUS
A. The Church fiscal year shall be from January 1 to December 31. The Sunday School administrative Year will be from September 1 to thru August 31.
B. Officers and Committees as shown in these Bylaws constitute the official Officers, Committees, and Programs recognized by Sedley Baptist Church. Any other individuals, groups, or programs not listed herein are not officially endorsed by Sedley Baptist Church, Sedley, Virginia, until approved by the Church Conference.
C. At the request of homebound Church members, the Pastor and/or Deacon(s) may administer the Lord's Supper to those members.
D. A calendar of Church activities will be kept by the church pastor and in his absence, the Chairman of the Board of Deacons. If a person or group desires use of the church, they should secure and submit a Building Use form.
ARTICLE IX
CHURCH POLICIES IN EFFECT
GUIDELINES FOR USE OF CHURCH FACILITIES
If you wish to use the church facilities, you need to make sure you get a Building Use Form located on the bulletin board in the fellowship hall. Fill the form out completely and give it to the Pastor or slide it under the Pastor’s study door. The Pastor will get back to you and let you know if your dates are available and will let the custodian know of the use. NOTE: The use of the Church facilities are free to all active church members, but to help purchase supplies and pay utilities, any donation will be accepted and appreciated. The Youth building is only for the Youth Group use unless special permission is given by Youth Leaders and Deacon Chairman. The Sanctuary is to only be used for weddings and funerals, any other use must be approved by the Deacon Chairman. Non church members or organizations using the Church facilities must be sponsored by an active church member who is responsible for filling out the Building Use Form and for making all other arrangements needed. The sponsoring group and/or member using the facility is responsible for all cleaning after event is over. Any sound equipment in either the fellowship hall or the sanctuary must be run by one of the approved church sound engineers.
General Cleaning Instructions:
Make sure all tables, chairs and all other furniture is returned to their proper places.
All restrooms must be checked to ensure all toilets are flushed and water
in sinks is turned off.
Turn off all lights and make sure all doors are locked.
Sanctuary Cleaning:
Make sure all decorations, flowers, and anything else is removed from
the sanctuary.
Make sure the floor in the sanctuary is completely vacuumed.
Make sure all pulpit furniture is returned to its proper place.
Kitchen Cleaning:
Empty trash can and replace with a new bag which are in the cabinet under sink.
Take trash away, making sure the bag is not leaking onto the kitchen floor.
Wash, dry, and put away all utensils and so forth that were used.
Do not leave any food or drinks in refrigerator or on the counters.
Take home and wash all towels and dishcloths and return and put away.
Make sure coffee pots are unplugged and cleaned.
Make sure oven and cooktop are off.
Sweep and wet mop kitchen floor. The mop can be found outside the kitchen door.
Fellowship Hall and Classroom Cleaning:
Make sure all furniture is returned to its rightful spot.
Dry mop or sweep the entire floor and wet mop in spots necessary.
Wipe off all tables and chairs.
Collect all trash from each room.
The Pastor will check and make sure that these guidelines are followed and that the building is back in order and any questions should go to the Pastor and/or Building and Grounds Committee.
PARSONAGE RULES
Pay for all utilities.
Keep grass cut and yard clean. If grass seed or fertilizer is needed, the
church will furnish them.
Prune shrubs.
Keep beds free of grass and weeds, mulch as needed (church will furnish mulch).
Notify of any problems as soon as they are discovered.
No pets inside.
No smoking inside.
The parsonage has the following appliances: refrigerator, stove, and dishwasher.
At least once per year, two members of the Building and Grounds Committee will need to view the parsonage inside and outside to determine long term maintenance needs or improvements that may be needed in the future. This will be done at the pastor’s convenience.
CHURCH SECURITY POLICY
Nursery/Fellowship Hall - The entrance door to the nursery is to be kept locked during Nursery hours.
An usher is to be in the Fellowship Hall during Sunday morning services. The usher is to greet people as they bring their children to the nursery, and observe who is bringing their children there. The usher in the Fellowship Hall will have a phone available to contact the Sound System Operator in the sanctuary if help is needed because of a disturbance or altercation has occurred.
Fellowship hall doors are to be locked after the Worship Service has begun (about 11:05 a.m.) and the upstairs is to be checked to ensure the area is vacant.
A check-in/check-out system is to be used so that the Nursery Workers will know who is authorized to pick up the children in the Nursery. This system is to be used when parents/guardians bring their children to the nursery for the first time and any forms used will be kept on file for future use.
Sanctuary - Ushers are to observe congregation, as to see if someone is acting differently than would be normal. Ushers are to stay in back of church sanctuary to continue observation after offering has been collected. Ushers are to seek willing, skilled medical personnel to help in an emergency period. Ushers are to seek willing former/active police personnel to help in case a disturbance or altercation during Sunday morning service occurs.
TANGIBLE PROPERTY - Whenever tangible property is given to Sedley Baptist Church, the church reserves the right to use, store, sell, give away or dispose of said property in any way which is in the best interest of the church, unless an agreement is reached between both parties and is written and signed by both parties prior to the gift being accepted by an officer of the church. This applies to all tangible gifts given after November 1, 2011.
ARTICLE X
ADOPTION AND AMENDMENTS
These By-Laws may be amended or repealed or altered by a majority vote of the members present at any regular business meeting of the Church provided, however, that all proposal of such amendments, alteration or repeals shall be given in writing at the preceding regular business meeting of the Church. All questions of order not provided for shall be decided in accordance with Robert's Rules of Order Newly Revised 11th Edition. The rules contained in Robert’s Rules of Order Newly Revised 11th Edition shall govern Sedley Baptist Church in all cases to which they are applicable and in which they are not inconsistent with the Constitution, Bylaws, or any special rules of order that the membership of Sedley Baptist Church may adopt.
ARTICLE XI
EFFECT
The adoption of these By-Laws will effect a repeal of all previously adopted rules. A copy of the By-Laws will be available in the clerk's record for future reference. Official Church copies are to be maintained and kept in the Church's safety deposit box and a copy forwarded to the Virginia Baptist Mission Board. A copy of the By-Laws shall be made available to all Church members.
BY-LAWS REVISION COMMITTEE
Cecilia Burgess
John Marshall
Jerry Robertson
Linda Simmons
Warren Simmons
Linda White (Clerk)
James Foreman, Pastor
SOUTHAMPTON COUNTY, STATE OF VIRGINIA
PREAMBLE
For the preservation and security of the principles of our faith and that all things be done “decently and in order” and “with love”, consistent with the teachings of the New Testament and the accepted beliefs of the Southern Baptist Convention, and for the purpose of safeguarding the inherent liberties of each individual member of this Church and also the freedom of action of this body in relation to Christ and to other bodies of like faith, we do adopt and establish this constitution.
CONSTITUTION
ARTICLE I. NAME
This church shall be known as the Sedley Baptist Church of 17494 Johnsons Mill Road, Sedley, Southampton County, State of Virginia, 23878.
ARTICLE II. PURPOSE
Section I.
The Sedley Baptist Church (hereinafter referred to as the Church or this Church), was organized in 1925 by 30 charter members for the purpose of advancing and promoting the worship of God through the reading and studying of the Holy Bible as the revealed Word of God, the teaching and preaching of the Gospel of our Lord and Savior, Jesus Christ, to increase Christ-likeness in its constituents, to serve the community of which it is a part in every possible Christian way, conducting regular services of worship for the spiritual training, development, and benefit of each member and for the winning of souls to Jesus Christ.
Section II.
This Church seeks to discover and follow the truths of the Holy Scripture, interpreted under the guidance of the Holy Spirit. Each member shall seek to promote the spiritual life and growth of our own membership, and to exemplify the spirit of Christ and his teachings that the unsaved may be won to Christ.
Section III.
This Church shall be missionary in spirit, extending the Gospel through our organized religious channels to the entire world. It shall promote and maintain the teachings and doctrines of the Christian, Missionary denomination universally known and designated as the Southern Baptist Convention. It shall sustain the ordinances, doctrines, and ethics set forth in the New Testament for the body of our Lord Jesus Christ, and to channel its offerings to the support of the objectives of the Kingdom of God.
ARTICLE III. DECLARATION OF FAITH
A. We believe the Holy Bible is the inspired word of God, without any mixture of error and is the record of God's revelation of Himself and of His way and will for mankind. It speaks with final authority about all matters of spiritual faith and moral duty. As God's pattern for human living, it is to be studied, learned, believed, and taught to all men everywhere.
B. We believe there is only one living and true God who created, preserves, and controls the universe. To Him we owe the highest love, reverence, and obedience. He is revealed to us as Father, Son, and Holy Spirit, each with distinct personal attributes, but without division of nature, essence or being.
C. We believe Jesus Christ is the eternal Son of God and the Savior of the world. He was born of a virgin and came in the likeness of man. He was and is the full and final revelation of God's nature and purpose. He is our example of perfect righteousness. In His death, He made atonement for all the sin of the world. He is our great High Priest, our living Lord, and the all-sufficient Savior.
D. We believe the Holy Spirit is a person who is one in nature with the Father and the Son. As the divine agent in regeneration, preservation and sanctification, He abides in the hearts of Christians, aids them in prayer, interprets truth, and gives power for Christ-like living and witnessing.
E. We believe Man is a person, created in the image of God, with moral competence and responsibility. He is a sinner, corrupted in his moral nature by evil and inclined toward sin. He yearns for God and inner peace and has the capacity for faith and transformation through the redemption of Christ.
F. We believe Salvation is wholly by the grace of God who takes the initiative in providing for man's redemption through His Son, who by the Holy Spirit was born of the Virgin Mary and took upon Him our nature, yet without sin, and made atonement for our sins by His death on the cross. In order to be saved, one must repent of sin and believe on the Lord Jesus Christ.
G. We believe the Christian experience is both a state and a process. The Christian has been justified and is becoming sanctified. His life should be a continuous Growth in knowledge and Christ-likeness through self-discipline, dedication, and perseverance.
H. We believe in the final Perseverance of the saints as revealed and taught in the word of God because they are kept by the power of God through faith unto salvation.
I. A Church is a congregation of baptized believers associated by covenant in the faith and fellowship of the gospel for the purpose of carrying out the commission of our Lord throughout all the world.
J. Baptism and the Lord's Supper are The Two Ordinances Commanded by Christ. Baptism, which is immersion in water of a believer, celebrates the beginning of the Christian experience as it symbolizes death, burial and resurrection. The Lord's Supper, by use of bread and the fruit of the vine, commemorates the undying love of Christ and His sacrificial death on the cross.
K. We believe Christ will return to the earth visibly, personally, and suddenly. Believers are to live in readiness for His coming by obeying the commands of Christ given after His first coming.
L. We believe it is the duty of every Christian to seek and to win the Lost to Christ by personal efforts and also to extend this opportunity to people in other lands through the support of Evangelism and Missionary Programs.
M. We believe God is the source of all blessings, temporal, and spiritual, and the rightful owner of all His creation. Man is entrusted with time, talents, and material possessions, which are to be used for the glory of God and the service of others. Christians should contribute of their means to advance Christ's work on earth.
N. We believe The Kingdom of God is the reign of God in the lives of Believers everywhere. Our chief means for promoting God's kingdom on earth are the Churches through which we teach and preach and pray for God's will to be done on earth as it is in Heaven.
O. We believe that the first day of the week is the Lord's Day, or Christian Sabbath, and is to be kept sacred to religious purposes as God commanded in Exodus 20:8-11.
P. Marriage
"We believe that the term 'marriage' has only one meaning and that is marriage sanctioned by God which joins one man and one woman in a single, exclusive union, as delineated in Scripture.(Genesis 2:24, Matthew 19:1-6, Romans 7:2, 1st Corinthians 7:10, Ephesians 5:22-23) "We believe that God intends sexual intimacy to only occur between a man and a woman who are married to each other. We believe that God has commanded that no intimate sexual activity be engaged in outside of a marriage between a man and a woman. "We believe that any form of sexual immorality, such as adultery, fornication, homosexuality, bisexual conduct, bestiality, incest, pornography or any attempt to change one's sex, or disagreement with one's biological sex, is sinful and offensive to God. (Genesis 2:24, Genesis 19:5,13, Genesis 26:8,9, Leviticus 18:1-30, Romans 1:26-29, 1st Corinthians 5:1, 6:9, 1st Thessalonians 4:1-8, Hebrews 13:4) "We believe that in order to preserve the function and integrity of the church as the local Body of Christ, and to provide a biblical role model to the church members and the community, it is imperative that all persons employed by the church in any capacity, or who serve as volunteers, should abide by and agree to this Statement on Marriage and Sexuality and conduct themselves accordingly. "We believe that God offers redemption and restoration to all who confess and forsake their sin, seeking His mercy and forgiveness through Jesus Christ. (Isaiah 55:7, Proverbs 28:13, Ephesians 1:7, Colossians 1:20-22, Romans 3:24-26, 1 John 1:9) "We believe that every person must be afforded compassion, love, kindness, respect, and dignity. Hateful and harassing behavior or attitudes directed toward any individual are to be repudiated and are not in accord with scripture nor the doctrines of the church."(Luke 6:35, 1st Corinthians 16:14, 2nd Corinthians 1:3-4, 2nd Corinthians 13:4-8, Ephesians 4:32, Philippians 2:1-4, Colossians 3:12-13)
Q. Gender Identity
We believe that God wonderfully and immutably creates each person as male or female. These two distinct and complimentary genders together reflect the image and nature of God. Rejection of one’s biological sex is a rejection of the image of God within that person. Genesis 1:26-27.
R. Sanctity of Life
We believe that all Human Life is sacred and created by God in His image. Human life is of inestimable worth in all its dimensions, including pre-born babies, the aged, the mentally and physically challenged, and every other stage or condition, from conception through natural death. We are therefore called to defend, protect, and value all human life. Psalm 139.
ARTICLE IV. CHURCH COVENANT
We accept the following covenant as a summary of the ideals of our Church in all its activities and in relation to our homes and to each individual member:
Having been led, as we believe, by the Spirit of God, to receive the Lord Jesus Christ as our Savior, And on the profession of our faith, having been baptized in the name of the Father, and of the Son, and of the Holy Spirit, We do now, in the presence of God, angels, and the assembly, most solemnly and joyfully enter into covenant with one another, as one body in Christ. We engage, therefore, by the aid of the Holy Spirit, to walk together in Christian love; to strive for the advancement of this Church, in knowledge, holiness, and comfort; To promote its prosperity and spirituality; to sustain its worship, ordinances, discipline, and doctrines; To contribute cheerfully and regularly to the support of the ministry, the expenses of the Church, the relief of the poor, and the spread of the gospel through all nations; We also engage to maintain family and secret devotions; to religiously educate our children; to seek the salvation of our kindred and acquaintances; To walk circumspectly in the world; to be just in our dealings, faithful in our engagements, and exemplary in our deportment; To avoid all tattling, backbiting, and excessive anger; To abstain from the sale and use of intoxicating drinks as a beverage, and to be zealous in our efforts to advance the kingdom of our Savior;
We further engage to watch over one another in brotherly love; To remember each other in prayer; to aid each other in sickness and distress; to cultivate Christian sympathy in feeling and courtesy in speech; To be slow to take offense, but always ready for reconciliation, and mindful of the rules of our Savior to secure it without delay. We moreover engage that when we remove from this place we will, as soon as possible, unite with some other Church, where we can carry out the spirit of this covenant and the principles of God's Word.
ARTICLE V. CHARACTER
Section I.
Polity - The government of this Church is vested in the body of believers who compose its membership. It recognizes and sustains the obligations of mutual counsel and cooperation common among Baptist Churches, but is not subject to the control of any ecclesiastical body or organization.
Section II.
Doctrine - This Church accepts the Scriptures, the Holy Bible, as its sole Authority in matters of faith and practice.
Section III.
Denominational Affiliation - The Sedley Baptist Church is affiliated with The Blackwater Baptist Association, The Baptist General Association of Virginia, the Southern Baptist Convention.
Section IV.
Final Authority for Matters of Belief and Conduct - The Statement of Faith does not exhaust the extent of our beliefs. The Bible itself, which has the inspired and infallible Word of God that speaks with final authority concerning truth, morality, and the proper conduct of mankind, is the sole and final source of all that we believe. For purposes of Sedley Baptist Church’s faith, doctrine, practice, policy, and discipline, our Pastor, Deacon Chair, and Deacon Vice-Chair are Sedley Baptist Church’s final interpretive authority on the Bible’s meaning and application.
ARTICLE VI. ADOPTION AND AMENDMENT OF CONSTITUTION
A. Adoption - This Constitution shall be considered adopted if 2/3 of the members present at conference to which same are proposed for Adoption, shall vote in favor of adoption of same.
B. Amendments - This Constitution may be amended, altered, or repealed by a 2/3 vote of the members present at any regular Church conference or called conference, provided such is proposed in writing at the preceding Church conference.
C. Repeal of Previous Constitution - The adoption of this Constitution shall effect a repeal of all previously adopted constitutions which are not adopted herein.
D. Copy in Clerk's Record - A copy of this Constitution shall at all times be kept with the records of the Church Clerk and any amendments to or revisions thereof, shall, after passage, be prepared in typewritten form by the Clerk. A copy of this Constitution shall be made available to all Church members.
E. Rules of Order - All questions of order not provided for herein shall be decided in accordance with Robert's Rules of Order Newly Revised 11th Edition.
Bylaws Revision Committee 2015
Warren A. Simmons, Chairman
Cecilia W. Burgess
Pastor Jim Foreman
John Marshall, Deacon Chair
Linda Daughtrey Simmons
Jerry Robertson
Linda L. White
BY-LAWS OF THE SEDLEY BAPTIST CHURCH
17494 JOHNSONS MILL ROAD OF
SEDLEY, SOUTHAMPTON COUNTY, STATE OF VIRGINIA
ARTICLE I
WORSHIP SERVICE
A. Regular Worship Service shall be each Sunday morning. Sunday School shall meet prior to the morning Worship Service and will begin with united fellowship in the Sanctuary prior to individual class attendance for the lesson.
B. The Church shall observe the Lord's Supper during the morning Worship Service the first Sunday of each month in the quarters of each year (January, April, July and October).
C. All baptisms are conducted as a worship service to be witnessed by the congregation on the Lord’s Day or on special occasions as designated by the Pastor and Baptismal Committee.
D. Each Wednesday evening, the Church shall hold a regular midweek prayer and devotional service.
E. Special/seasonal services shall be called by the Pastor and church leadership as needed to observe seasonal obligations or spiritual needs of the congregation (crisis, prayer, etc.).
ARTICLE II
MEETINGS
SECTION 1. REGULAR BUSINESS MEETINGS
A. Church members shall have a regular business meeting (hereinafter known as Conference) once per quarter on the second Sunday night of January, April, July, and October. On the recommendation of the Deacons the Conference can be moved one week forward or back if there are unusual scheduling problems. A minimum of two weeks’ notice will be given.
B. At the Conference all minutes from the preceding Quarter will be presented by the Church Clerk, followed by reports from the Treasurers, Finance Committees, Sunday School Director, WMU Director, Elected Committees and other organizations or Special Committees. All Church business shall be transacted at this business meeting. Minutes of the meeting will be made available to the church within a month after the conference.
C. The Chairman of Deacons will preside as the Moderator for the Conference. In his absence, the Vice-Chairman of Deacons will preside. In both their absences, the Secretary of Deacons will preside. Should all three of these persons be absent, the Deacon present with the most tenure shall preside.
D. Only active members shall be entitled to vote in the church conference, each member present being entitled to one vote. Any voting member present may make motions, unless otherwise designated in these procedures and according to Robert’s Rules of Order Newly Revised 11th Edition, or discuss motions, upon recognition by the moderator.
SECTION II. CALLED BUSINESS MEETINGS
A. Business matters which should be handled with more urgency than quarterly business should be handled in a called business meeting or Called Conference.
A Called Conference will be scheduled by the Deacons and will be communicated in the bulletin and other means at least two (2) weeks prior to the Called Conference. The communication will specify date, time, and items to be discussed. The Called Conference will be limited only to the items which have been stated as needing discussion and resolution.
B. Should there be a Called Conference which will follow the morning Worship Service, it will commence only after a five (5) minute break when the Worship Service has ended, thereby allowing non-members and visitors to leave.
Emergency Business Meetings may be called by the Pastor or the Deacon body or the Chairman of the Deacons for the purpose of transaction of emergency matters. An emergency is any event that needs action taken immediately such as fire, wind, and lightning damage, death of the pastor, etc.
SECTION III. OTHER MEETINGS
All other meetings of the Church or of an authorized group within the Church shall be set according to the needs of the congregation. If possible, those members involved should be notified at least one (1) week prior to the meeting.
SECTION IV. QUORUM
The number of members of this Church required to be present to transact Church Business is at least 30 members. In the absence of a quorum, the assembly shall have the power to adjourn to a date fixed by said assembly.
SECTION V. PARLIAMENTARY PROCEDURE
All business conferences of the church shall be conducted in accordance with the guiding rule and principles set forth in Robert’s Rules of Order Newly Revised 11th Edition.
ARTICLE III
MEMBERSHIP
SECTION 1. ADMISSION
Any person may offer himself as a candidate for membership in this church. All such persons may present themselves to the church body at any regular worship service in one of the following ways:
A. Profession of Faith: Members of the Church shall be persons who confess Jesus Christ to be their Savior and Lord, and promise to live a Christian life, and have been baptized by immersion, with the exception of those who may be physically unable to be baptized, whereby they may be received into this Church on profession of faith.
B. By promise of a Letter: By profession of faith in Jesus Christ as Savior and Lord, a statement of prior believer's baptism by immersion, and the promise of a letter stating membership in another church of like faith and order;
C. By statement: By statement of prior conversion experience and believer's baptism by immersion and acceptance of our statement of faith when no letter is obtainable.
D. By restoration and rededication.
At the time of their request for membership, persons received in any of the prescribed ways will be welcomed and acknowledged as candidates by the church.
Candidates will be promptly scheduled for counseling by the pastor, or any staff minister or deacon delegated by him, to determine that candidates:
a. Have made a genuine profession of faith in Jesus Christ as Savior and Lord;
b. Have been or will be baptized by immersion;
c. Subscribe to the covenant of this church;
d. Understand the doctrines and practices subscribed to by this church; and
e. Believe that membership in this church is God's will.
Once the counseling is complete the Membership Committee (which consists of the pastor and deacon body) will bring the recommendation to the church body at the next worship service. A motion will be made for each individual candidate and will be accepted by a majority vote. The candidate will then become a member of good standing.
SECTION II. TERMINATION
Membership shall be terminated in the following ways:
A. Transfer of Membership to another Baptist church. (Since by its very nature, a Letter of Recommendation is a communication between a church and a church, it shall in no case be granted to an individual as such.)
B. Membership with a church of another faith or denomination.
C. By request of the member.
D. Exclusion by action of this church. (Should a member become an offense to the church and its good name by reason of immoral or unchristian conduct, or by persistent breach of his/her covenant vows, or nonsupport of the church, the church may terminate his/her membership by a three-fourths vote of those present and voting at a regular or called church conference, but only after due notice and hearing, and after faithful efforts have been made to bring such member to repentance and amendment.)
Reference Matthew Chapter 18, v. 15-17.
SECTION III. INACTIVE MEMBERS
A. Members who cease to attend and support the church for over a year will be put on an inactive roll. These members will be contacted by the Deacons seeking to resolve any issues and encouraging them to become involved again. If said members refuse to attend, they will be put on the inactive list and a letter will be sent by the Deacons informing them of this action. Members who have extenuating circumstances such as homebound, nursing home, college, military service, etc., will be excused from this requirement provided they were active members when they incurred this change in status.
B. Members on the inactive list may not vote nor receive the benefits active members receive. If a request for the transfer of membership is received the letter will be granted with a note that such person was on the church inactive rolls and the church supports the candidate in joining another church.
C. All active and inactive membership rolls will be reviewed annually by the Deacons at their January meeting.
D. The Church reserves the right to remove inactive members from its membership after being on the Inactive Member List for a period of three years or more.
SECTION IV. DUTIES
A. On considering the duties involved, members are expected first of all to be faithful in all the duties essential to the Christian life and to attend regularly the services of the Church. Members should also contribute regularly and systematically of their material substance, as the Lord has prospered them, to the support of their Pastor, the necessary running expenses of the Church, the benevolent and missionary institutions of the Baptist General Association of Virginia and the Southern Baptist Convention.
B. New members are highly encouraged to go through the New Member Course.
C. Only active members may participate in the teaching ministries, hold an office, and vote in the transactions of the Church.
D. Any member accepting a position as a Church officer, Sunday School officer or Committee member should communicate with and assist other Church officers or members as needed for the positive progress of this Church.
E. To be chosen as an Officer or be on a Committee is more than an honor; it is a ministry that honors God.
F. Any member volunteering to accept a position requiring them to work with children from Birth – Age 17 must undergo a mandatory background check, giving references of past experience and filling out the church’s confidential Volunteer Information Form. The Pastor will maintain and guarantee the confidentiality of all forms.
ARTICLE IV
OFFICERS
SECTION I. ORDAINED OFFICERS
The Church shall have two types of ordained officers: Pastor and Deacon.
SECTION II. PASTOR
A. Election
If the Church is without a pastor, a Pastor Selection Committee, consisting of five (5) members shall be recommended to the Church by the Deacons. The Committee shall seek out a minister of the gospel whose Christian character and qualifications fit him for the office of Pastor of this Church. The Committee shall bring only one name at a time for consideration, and no consideration will be given to anyone who is not first recommended by the Pastor Selection Committee. Election shall be ballot with an affirmative vote of three-fourths (3/4) of those present and voting, necessary for a call. Should the one recommended by the Committee fail to receive the necessary three fourths (3/4) vote, the Committee will be instructed to seek out another, and the meeting shall be adjourned without debate.
The call of the Pastor shall take place at a meeting especially set for that purpose, of which at least two (2) weeks’ notice has been given the membership. The provisions of employment, such as salary, benefits, educational needs, etc., shall be mutually agreed upon in writing in the form of a covenant by the Pastor and the Church.
B. Duties
A The Pastor will serve the Church until the relationship is dissolved at the request of either the Pastor or the Church. In either case, the Pastor or the Church can terminate the relationship at any time with thirty (30) days written notice with both Pastor and the Church seeking to follow the will of God and the leadership of the Holy Spirit.
1. The Pastor shall have charge of the welfare and oversight of the Church; he shall be ex-officio member of all organizations, departments, and Committees; he may call a special meeting of the Deacons or any Committee according to procedure which may be set forth in the By-Laws; he shall conduct religious services on stated and special occasions, administer the ordinances, minister to members of the Church community, and perform other duties that usually pertain to that office; he shall have a special charge of the pulpit ministry of the Church, provide for pulpit supply when he is absent, and arrange for workers to assist in revival meetings and other special services.
2. The Pastor may hold one (1) revival away from the Church each year, and be away on Sunday for this revival. If possible, the Pastor shall notify the Deacons at least thirty (30) days in advance of the revival meeting. In his absence from the Church, the Pastor shall furnish the supply.
3. The Pastor will oversee that all members requiring Background Checks for working
with minors are kept current and that records are maintained.
SECTION III. DEACONS
A. Election
The Deacons shall consist of at least nine (9) members who shall be elected individually by secret ballot by the Church, as described in Article VI, M. Deacon Selection Committee, for a three (3) year term, with one third (1/3) of the Deacons being elected each year. The number of deacons serving can be adjusted according to the needs of the congregation as recommended by the deacon body. After the completion of the term to which elected, no Deacon shall be eligible for reelection until after a lapse of at least one (1) year. (Ref. Deacon Selection Committee, Art.VI Sect.1 Para.M) The Deacon Selection List will be created by the active church members, in good standing, and after prayerful consideration, submit three (3) candidates for Deacon, and signed by the member submitting those names. These ballots are to be put in a locked box established for that purpose. Voting will begin at the 3rd Quarterly Conference (2nd Sunday in July) and will continue through the 2nd Sunday in August of the same year. (Reference Deacon Selection Committee, Article VI, Section 1, Paragraph M.)
B. Qualifications
For a member to qualify as a Deacon he must have first proved himself to be sound in doctrine, loyal to the practice and works of this church, a tither, pure in speech, and exemplary in deportment. The person must possess the practical and spiritual qualifications as set forth in the New Testament (Reference 1 Timothy 3, Titus 1, and Acts 6) and must have been an active member for at least three years.
C. Duties
The Deacons shall use scripture for their guide as recorded in God's Word, and the leadership of the Holy Spirit to lead them as they serve. Deacons shall seek to promote evangelism in visitation of the members and prospective members. The Deacons shall attend Church meetings and preaching services unless hindered because of work, health, or other extenuating circumstances.
1. First they are to be zealous to guard the unity of the spirit within the Church and the bonds of peace.
2. They shall serve as a council of advice and confer with the Pastor. They are to consider and formulate plans for the constant effort and progress of the Church in all things pertaining to the saving of souls, the development of Christians, and the extension and growth of the Kingdom of God, by proper organization and method among themselves.
3. They are to establish and maintain personal fraternal relations in the oversight of all the membership of the Church, seeking to know the physical needs, as well as the moral and spiritual struggles of the church body, serving the whole membership as servant leaders.
4. In council with the Pastor and by such methods as the Holy Spirit may direct in accordance with the Holy Scriptures, they are to have oversight of the discipline of the Church. They are to be guided always by the principles set forth in Matthew 18:15-17, I Corinthians 5:9-13, and Galatians 6:1.
5. The Deacons shall serve as a general Pulpit Committee in case of the absence of or inability of the Pastor, subject to advice from and conference with him. In a single absence, such as when as when the Pastor is away from the pulpit for vacation, family illness, etc., the Deacon Chair or his designee will facilitate the Worship Service and introduce the Guest Speaker.
6. In any period when the Church is without a Pastor, the Deacons shall assist any Committee that asks for their service or advice and administer the local Benevolent Fund provided for in the Church budget.
7. They shall assist the Pastor in administering the Lord's Supper.
8. The Deacons shall choose their own chairman and other officers each year.
9. The Deacons will recommend for approval of the Church a Pastor Selection Committee whenever a vacancy occurs or because of the departure of the Pastor. They will recommend a minimum of five (5) members for this Committee.
10. The Deacons shall have the option of funding a training session from either the Virginia Baptist Mission Board or other means which shall help in their ministry in the Church.
11. The Deacons shall in January of each year be ordained and/or installed in a Sunday morning worship service by the Pastor.
12. The Chairman of Deacons (Moderator of the Church Conference) shall serve on the Finance Committee.
13. The Deacons will be responsible for ensuring that the Constitution and By-Laws of Sedley Baptist Church are active and properly executed.
14. The Deacons will serve as the Membership Committee to counsel people who request to join the church and present them as candidates for membership at the following worship service.
15. The Deacons shall constitute the Pastor Church Relations Committee and will be responsible for unity within the Church. Should friction occur between the Church member(s) and the Pastor, the Deacons will intervene to seek resolution of the problem and reconciliation of all parties involved.
16. During the February Deacons’ Meeting each year, the Deacons and Pastor will review the Background Check List to ensure compliance.
ARTICLE V
ELECTED OFFICERS
SECTION I. TRUSTEES
A. Elected
Trustees, consisting of any number of members as recommended by the Church and elected by legal procedure, shall serve for life, so long as they are active, resident members.
B. Duties
The Trustees shall be charged with the duty of executing such legal documents as may be required by law and other documents that may be required from time-to-time, which shall be empowered and decided by the Church. The Trustees shall see that adequate insurance is maintained on all Church properties. They shall have no power to buy, sell or mortgage, lease or transfer any property without specific vote of the Church authorizing such action. One member will serve on the Finance Committee. The Trustees will select a person or persons to perform an audit of the Treasurer’s books each year. The audit should be completed by March 1st of the following year and reported to the second quarterly conference (April). At a minimum of every three years, or at the change of Church Treasurers, the church financial records will be audited by an external non-affiliated auditor.
SECTION II. CHURCH OFFICERS
Only Church members shall be elected to serve as Church and/or Sunday School officers or teachers. Unless otherwise stated, all church officers are elected annually. Outgoing officers will communicate job responsibilities to incoming officers.
A. Church Clerk
The Church Clerk will be elected annually by the Church and is to attend the business meetings of the Church and will record the transactions of those meetings. Minutes for the meetings will be made available to church members within the month following the meeting and will be made available in writing to all present at each conference. This duty will include keeping a full set of reports and minutes for past years as well as current records. The Clerk will compile and prepare the Annual Church Profile, and will correspond with other Churches when letters of transfer of membership are requested for members. Likewise, the Clerk shall write to other Churches to request letters of transfer for people uniting with this Church on promise of a letter. This person will also handle other Church correspondence (letters) at request of any Church Officers needing such assistance. The Clerk shall preserve all papers and valuable letters and records that belong to the Church. It shall be the duty of the Clerk to see that an accurate roll of Church membership is kept. The Church Clerk will also, at the end of each calendar year, see that the copies of the official records of the Church are sent to the Virginia Baptist Mission Board in Richmond for microfilming and safekeeping. An Assistant Clerk will help the Clerk as needed and perform the duties of the Clerk in the Clerk's absence.
B. Church Treasurer
The Church Treasurer duties will be as follows: to assist in the counting of monies collected during Worship Service and totaling of same with the Sunday School offering. The Treasurer, along with a competent church member, will see that offerings received from each Sunday, except Building Fund Sundays are accurately counted and deposited into the General Funds Account. This Treasurer will pay all bills as dictated by the Church Budget unless otherwise directed by the Church Conference. This includes all items relating to the Pastor's salary and benefits, the Cooperative Program contributions, and any monies designated for missions. The Treasurer will maintain accurate bookkeeping records pertaining to receipts, payments, and deposits of monies in the General Fund. This Treasurer will prepare and make a report to the Quarterly Church Conference and keep books available for audit as required by the Church as well as provide statistical information to the Church Clerk to be included in the Annual Church Profile. Should the Treasurer be unable to fulfill any duty or duties listed above, the Treasurer will arrange for the Assistant Treasurer or another competent Church member to fill in any capacity. The Church Treasurer is also a standing member of the Finance Committee.
C. Building Fund Treasurer
The Building Fund Treasurer shall be responsible for paying costs associated with repairs and/or additions that are approved by the Church. This Treasurer will assist in the counting of monies collected during the Worship Service on designated Sundays of each month and totaling of same with the Sunday School offering and deposit in the Building Fund Account. This Treasurer will prepare and make a report to the Quarterly Church Conference and keep books available for audit as required by the Church as well as provide statistical information to the Church Clerk to be included in the Annual Church Profile. Should any monies be donated to the Building Fund, then the Building Fund Treasurer shall be responsible for providing the donor a receipt and thank-you letter. The Assistant Building Fund Treasurer will perform duties for the Treasurer as needed and perform the duties of the Treasurer in the Treasurer's absence.
D. Financial Secretary
The Financial Secretary shall receive all empty collection envelopes after the money has been removed and counted by the person selected, and from these shall give every donor individual credit in some record system. The envelopes should be filed for one year. The Secretary shall be responsible for getting out any reports as requested by an individual or by the Church. The Financial Secretary will make a report to the Quarterly Church Conference as well as provide statistical information to the Church Clerk to be included in the Annual Church Profile. The Financial Secretary is also a standing member of the Finance Committee. The Assistant Financial Secretary will perform the duties for the Financial Secretary as needed.
E. Sunday School Superintendent
The Sunday School Superintendent will be responsible to the Church for the organization and operation of the Sunday School, including ordering of literature quarterly and shall have general supervision of and oversee various departments so that its objective of giving each member Bible instruction may be accomplished. The Superintendent shall be responsible for making a report at the Quarterly Church Conference. The Sunday School Superintendent is a standing member of the Finance Committee and Nominating Committee. An Assistant Sunday School Superintendent will help the Sunday School Superintendent as needed and perform the duties of the Superintendent in the Superintendent's absence.
F. WMU Director
The WMU Director shall have charge of both stateside and foreign missionary work for the women, and Mission Friends and Children in Action. She shall report to the Church at each Quarterly Church Conference and is responsible for providing statistical information to the Church Clerk to be included in the Annual Church Profile. The WMU Director is a standing member of the Finance Committee.
G. Choir Director
The Adult Choir Director shall be charged with the responsibility of providing worshipful music for all services of the Church, and shall have general oversight and direction of the music. The Director is to direct the choir in its practice and public singing, and is to cooperate with the organist/pianist and choir members in the selection of suitable music and the devising of appropriate programs for all occasions where such services are needed.
H. Youth Choir Director
The Youth Choir Director shall be charged with the responsibility of providing worshipful music for the youth with the organist/pianist. The Director shall have oversight and direction of the music that is performed by the youth.
I. Children's Choir Director
The Children's Choir Director shall be charged with the responsibility of providing worshipful music for the children with the organist/pianist. The Director shall have oversight and direction of the music that is performed by the children.
J. Organist/Pianist
These officers shall consist of any number of musicians to adequately provide the musical needs for the Church. If unable to provide the music on the assigned date, then it will be their responsibility to provide for a replacement or contact the Choir Director for assistance. This includes Sunday services and special services. If an outside musician has been requested, then it will be the responsibility of a Choir Director to assist the outside person with the availability of the Church and key to the organ.
1. Worship Service
a. Arrive at least fifteen (15) minutes prior to the beginning of the worship service.
b. Begin playing a prelude of choice approximately five (5) minutes before the service is to begin.
c. Help select hymns for the congregation to sing.
d. End the service with a postlude of choice
2. Adult, Youth and Children's Choirs
Under the direction of the Choir Director, the musician shall provide the music for the choirs to perform at the time specified including practice sessions and will help as necessary with the selection of music to be performed as requested.
K. Children’s Ministry Director
The purpose of the Children’s Ministry is to provide sound Bible teaching and activities for children in Kindergarten thru 5th Grade. Project Defenders meets on Wednesday evenings during the Adult Prayer Meeting. The goal of Project Defenders is to: 1) instill in the children the authority of the Word of God; 2) develop in them a love and desire for God’s Word; and 3) to deepen their knowledge of God’s Word in order to equip to defend their faith. Our key verse is 1 Peter 3:15, “But sanctify the Lord God in your hearts and always be ready to give a defense for everyone who asks you a reason for the hope that is in you”. Mission Mania meets on Sunday evenings during the Adult Bible Study. The goal of Mission Mania is to: 1) provide the children with opportunities to serve others both in the church and community; 2)to equip them to share their faith. The key verse is Matthew 25:40, “And the King will answer and say to them, Assuredly I say to you, in as much as you did it to oneof the least of these, my brethren, you did it to me”.
L. Vacation Bible School Director
This member shall be responsible for planning the Church's Vacation Bible School, including the selection of materials, suitable date, place, and faculty.
M. Associational Messengers
Messengers shall be elected during the October Conference to represent the Church at the Associational meetings. The number of messengers is based on the number of members of the church. There are to be two messengers for the first 100 members and one messenger for each additional hundred members or fraction thereof. The Pastor and Lay Representative on the Executive Committee also serve as messengers by virtue of their position. The maximum allowed messengers is nine.
N. Associational Executive Committee Lay Representative
A Lay Representative shall be elected during the October Conference to represent the Church at the Blackwater Baptist Association Executive Committee meetings and shall be a messenger to the Association. The Representative shall provide associational information to the Church. If unable to attend any meeting scheduled, the Associational Executive may select an Associational Messenger to attend in his place.
O. Worship Leader
The Worship Leader leads the congregation in hymns and praise songs during the Sunday morning worship service. They may also be asked and therefore need to feel confident praying during the service for congregational needs and/or the offering. They also may be asked and need to feel confident reading Scriptures during the service. The Worship Leader, in the absence of the Pastor on a Sunday morning, and at the request of the Deacon Chair, will be able to cover all aspects of the morning Worship Service except for the preaching so that guest speaker only has to focus their attention on the preaching of the Word of God.
P. Librarian
This person will oversee operation of the church library and needs to have a working knowledge of the Dewey Decimal system. Duties include: Purchase new materials as needed, cataloging, labeling and preparing those materials for check-out; Determine hours of operation and coordinate scheduling of assistant librarian(s); Member of Library Committee; Keep library organized; Maintain record of library materials, what is checked out, and who is using the library-provide report at quarterly conference. One (1) or two (2) persons will be elected to serve as assistant librarians. They will perform duties requested by the librarian including working when the library is open.
ARTICLE VI
COMMITTEES
SECTION 1. COMMITTEES
Unless otherwise stated, all church committees are elected annually.
A. Building and Grounds Committee
This Committee shall consist of a minimum of five (5) members. It shall supervise the beautification and upkeep of all Church property. This Committee shall maintain an active inventory record of all tangible assets of the Church. It shall be the duty of this Committee to supervise all work and repairs of the Church building, parsonage, grounds and equipment and shall head up an Annual Work and Fellowship Day for all Church members to be able to participate. Approval must be given by a Building and Grounds member for any cosmetic changes (such as painting, adding or deleting furniture inside or outside the church) or to borrow any Church property. All maintenance contractors for the church shall be supervised by Building and Grounds.
B. Flowers and Decorating Committee
This Committee shall consist of a minimum of two (2) members. Its duties shall be to send flowers at the expense of the Church upon the death of any active member of the Church; also, to supervise and decorate for any special services where decorations may be required, such as Christmas, Easter, Thanksgiving, Revival and Homecoming.
C. Usher Committee
This Committee shall consist of at least two (2) persons. The Chairman shall be responsible for selecting a sufficient number of ushers as to be able to carry out the function of the Church including special services. The Vice Chairman will carry out these responsibilities when the Chairman is unavailable. The duties of the Ushers are to attend to the seating of the congregation, provide welcome packets to visitors, receive offerings, and do what is needed to add to the comfort of those attending any service. A count of the people attending the worship service and of those in classes shall be made. Each member should be selected with care, good appearance, elected with dignity, and trained by the Chairman. Should an Usher be unable to serve on the date assigned, he should either find a replacement or notify the Chairman.
D. Newsletter Committee
The Newsletter Committee is shall consist of an Editor and any number of persons in order to adequately communicate the events of the Church in a monthly newsletter. All information to be included in the Newsletter shall be provided no later than the 20th of each month or any other date as established by the Editor. Duties consist of collecting information, writing articles, typing, keeping an updated birthday/anniversary list, and the necessary duties of ensuring that the Newsletter is distributed in a timely manner. Persons on this Committee should be prompt and dedicated in getting information to other Church members as well as being able to communicate with other Church Officers and Church members. Also, this Committee, at their discretion, shall be responsible for giving adequate publicity to matters in the total program of the Church which are newsworthy.
E. Marquee Maintenance
This Committee shall consist of at least one (1) person who will be responsible for changing the messages on the marquee regularly and general maintenance. Should repairs be required, this Committee will advise the Building and Grounds Committee of the needs.
F. Social Committee
This Committee shall have the responsibility to give general supervision over the use and care of the kitchen and the equipment in it. They shall recommend the purchase of any items for the kitchen. The Social Committee shall also coordinate arrangements for any church-wide dinners or special activities such as fellowships, breakfasts, and social events. The Social Committee's duties will also include assisting the Deacons with meals for visiting preachers and workers in the Church.
G. Baptismal Committee
The Baptismal Committee composed of a minimum of two (2) ladies and two (2) men, shall help with set up of the baptistry and assist the Pastor and candidates with the ordinance of baptism.
H. Handbook Committee
The Handbook Committee shall consist of a Chairman and any number of persons in order to adequately produce a yearly Church Handbook. This Handbook shall consist of the current membership listing, officers, and Committees of the Church, Sunday School, WMU, and any other pertinent information that would benefit the members of Sedley Baptist Church. This Handbook should be completed and distributed during the first quarter of each year. The Handbook committee will make available as needed current copies of the Constitution and Bylaws.
I. Nominating Committee
The Nominating Committee shall be elected at the January Quarterly Church Conference for a term of one (1) year and shall consist of a minimum of four (4) members of whom one (1) shall be the Sunday School Superintendent and three (3) Church members. This Committee shall have the responsibility of nominating persons to serve as Sunday School Officers in to be presented in writing at the July Church Conference. In October, this Committee shall have the responsibility of nominating persons to serve as Church officers, and members of Committees. Throughout the year the Committee shall nominate persons to serve in positions vacated for any reason. WMU shall elect their officers with the exception of the Director, which assumes office in September. The Nominating Committee will be responsible to advise each nominee of their responsibilities and ensure the Application for Working with Minors has been completed if required.
J. Memorial Plaque
This Committee shall consist of one (1) or more person(s) who will have names of deceased members and/or their deceased minor children engraved in a timely manner on a brass plaque, which hangs in the Church Fellowship Hall. Should the existing plaque become filled with names, this Committee has full authority to purchase an additional plaque at the Church's expense.
K. Recording Ministry Committee
The Recording Ministry Committee shall consist of any number of persons in order to make available copies of all recordings and store in the church media center; and deliver recordings to shut-ins. This Committee should work closely with the Pastor to help determine to whom the recordings should be delivered.
L. Local Ministry Committee
The Local Ministry Committee shall consist of a minimum of five (5) members. This committee performs acts of benevolence and serves as a special needs committee as deemed appropriate and necessary. The committee will evaluate needs requested from members and non-members and determine appropriate action. This committee is primarily funded from individual contributions and other means as decided by the committee and/or the church.
M. Deacon Selection Committee
The Deacon Selection Committee will be a standing committee, and will consist of the Pastor, Chairman of Deacons, Vice-Chairman of Deacons, and Church Clerk. The committee will review the candidates submitted by the active church members for eligibility for the position of Deacon, as defined by the bylaws. The committee will select the three (3) eligible names for Deacon that receive the most votes. These three (3) new Deacons will be announced at the 4th Quarterly Church Conference (2nd Sunday in October). If any Deacon position becomes vacant, it will be the duty of the committee to select a new Deacon from the generated list, based on the criteria established in Article IV. Section 3, Deacons; A. Election.
N. Youth Committee
The Youth Committee shall consist of at least two members. The purpose of this committee shall be to direct the Youth Program for in grades 6-12, not to exceed 18 years of age. The Youth Program is required to include weekly meetings, regular fellowship events, and other religious related activities designed to promote spiritual growth in the youth.
O. Christmas Program Committee
This Committee shall consist of at least three (3) members, one of whom shall be the Children’s Choir Director, to select, plan and implement a Christmas program on a date specified by the Church.
P. Preschool Committee
This Committee will consist of at least three members to oversee and coordinate the work with the preschool children and to enlist workers to serve in the nursery and Beginners class during the worship services. The committee will consist of at least one teacher from the nursery, Beginners Class, and the Extended Teaching Class Coordinator. Extended Teaching Class (ETC) is for the preschoolers and is a continuation of the Sunday School during the worship services. Nursery children are from birth to two years old. Preschoolers are from age 3- 5 years old. This Committee is responsible for making sure there are sufficient numbers (a minimum of two) of approved adults present each Sunday or for special services for the number of children present.
Q. Funeral Reception Committee
This committee is responsible for planning and organizing receptions related to funerals and memorial services as requested.
R. Bulletin Committee
This committee has a minimum of four members whose responsibility is to prepare the bulletin for Sundays and special occasions as requested.
S. Website Committee
This committee has a minimum of two members, a primary and backup, whose responsibility is to maintain the church website with current and appropriate information.
T. Finance Committee
The Finance Committee shall consist of the Church Moderator (who will serve as Chairman), the Church Treasurer, the Financial Secretary, the Sunday School Superintendent, a trustee, a building and grounds committee member, and the WMU Director. This Committee shall prepare the annual Church budget and present the proposed upcoming year’s budget for approval at the October Quarterly Church Conference. Each Committee shall have the opportunity to submit requests for needed funds for its operation to the Chairman of the Finance Committee prior to the budget planning meeting. Should any of these committee members hold two of the positions required, a second committee designee should attend as well.
U. Library Committee
The Library Committee will consist of 3-4 people. They will review materials to determine whether or not they are appropriate for the church library. The Church Librarian is a member of this committee.
V. Women’s Committee
The Women’s Committee shall consist of at least two women. The purpose of the committee shall be to direct women over the age of 18 through Bible Study, fellowships, and other activities designed to promote the spiritual growth of women of the church.
ARTICLE VII
EMPLOYEES/CONTRACTORS
All employees/contractors of the church are required to undergo a mandatory background check. Background check is to be completed expeditiously. Employment/work may not commence until all documents are submitted the appropriate church officer(s) or committee. (i.e.: certifications, licenses, and bonding)
ARTICLE VIII
MISCELLANEOUS
A. The Church fiscal year shall be from January 1 to December 31. The Sunday School administrative Year will be from September 1 to thru August 31.
B. Officers and Committees as shown in these Bylaws constitute the official Officers, Committees, and Programs recognized by Sedley Baptist Church. Any other individuals, groups, or programs not listed herein are not officially endorsed by Sedley Baptist Church, Sedley, Virginia, until approved by the Church Conference.
C. At the request of homebound Church members, the Pastor and/or Deacon(s) may administer the Lord's Supper to those members.
D. A calendar of Church activities will be kept by the church pastor and in his absence, the Chairman of the Board of Deacons. If a person or group desires use of the church, they should secure and submit a Building Use form.
ARTICLE IX
CHURCH POLICIES IN EFFECT
GUIDELINES FOR USE OF CHURCH FACILITIES
If you wish to use the church facilities, you need to make sure you get a Building Use Form located on the bulletin board in the fellowship hall. Fill the form out completely and give it to the Pastor or slide it under the Pastor’s study door. The Pastor will get back to you and let you know if your dates are available and will let the custodian know of the use. NOTE: The use of the Church facilities are free to all active church members, but to help purchase supplies and pay utilities, any donation will be accepted and appreciated. The Youth building is only for the Youth Group use unless special permission is given by Youth Leaders and Deacon Chairman. The Sanctuary is to only be used for weddings and funerals, any other use must be approved by the Deacon Chairman. Non church members or organizations using the Church facilities must be sponsored by an active church member who is responsible for filling out the Building Use Form and for making all other arrangements needed. The sponsoring group and/or member using the facility is responsible for all cleaning after event is over. Any sound equipment in either the fellowship hall or the sanctuary must be run by one of the approved church sound engineers.
General Cleaning Instructions:
Make sure all tables, chairs and all other furniture is returned to their proper places.
All restrooms must be checked to ensure all toilets are flushed and water
in sinks is turned off.
Turn off all lights and make sure all doors are locked.
Sanctuary Cleaning:
Make sure all decorations, flowers, and anything else is removed from
the sanctuary.
Make sure the floor in the sanctuary is completely vacuumed.
Make sure all pulpit furniture is returned to its proper place.
Kitchen Cleaning:
Empty trash can and replace with a new bag which are in the cabinet under sink.
Take trash away, making sure the bag is not leaking onto the kitchen floor.
Wash, dry, and put away all utensils and so forth that were used.
Do not leave any food or drinks in refrigerator or on the counters.
Take home and wash all towels and dishcloths and return and put away.
Make sure coffee pots are unplugged and cleaned.
Make sure oven and cooktop are off.
Sweep and wet mop kitchen floor. The mop can be found outside the kitchen door.
Fellowship Hall and Classroom Cleaning:
Make sure all furniture is returned to its rightful spot.
Dry mop or sweep the entire floor and wet mop in spots necessary.
Wipe off all tables and chairs.
Collect all trash from each room.
The Pastor will check and make sure that these guidelines are followed and that the building is back in order and any questions should go to the Pastor and/or Building and Grounds Committee.
PARSONAGE RULES
Pay for all utilities.
Keep grass cut and yard clean. If grass seed or fertilizer is needed, the
church will furnish them.
Prune shrubs.
Keep beds free of grass and weeds, mulch as needed (church will furnish mulch).
Notify of any problems as soon as they are discovered.
No pets inside.
No smoking inside.
The parsonage has the following appliances: refrigerator, stove, and dishwasher.
At least once per year, two members of the Building and Grounds Committee will need to view the parsonage inside and outside to determine long term maintenance needs or improvements that may be needed in the future. This will be done at the pastor’s convenience.
CHURCH SECURITY POLICY
Nursery/Fellowship Hall - The entrance door to the nursery is to be kept locked during Nursery hours.
An usher is to be in the Fellowship Hall during Sunday morning services. The usher is to greet people as they bring their children to the nursery, and observe who is bringing their children there. The usher in the Fellowship Hall will have a phone available to contact the Sound System Operator in the sanctuary if help is needed because of a disturbance or altercation has occurred.
Fellowship hall doors are to be locked after the Worship Service has begun (about 11:05 a.m.) and the upstairs is to be checked to ensure the area is vacant.
A check-in/check-out system is to be used so that the Nursery Workers will know who is authorized to pick up the children in the Nursery. This system is to be used when parents/guardians bring their children to the nursery for the first time and any forms used will be kept on file for future use.
Sanctuary - Ushers are to observe congregation, as to see if someone is acting differently than would be normal. Ushers are to stay in back of church sanctuary to continue observation after offering has been collected. Ushers are to seek willing, skilled medical personnel to help in an emergency period. Ushers are to seek willing former/active police personnel to help in case a disturbance or altercation during Sunday morning service occurs.
TANGIBLE PROPERTY - Whenever tangible property is given to Sedley Baptist Church, the church reserves the right to use, store, sell, give away or dispose of said property in any way which is in the best interest of the church, unless an agreement is reached between both parties and is written and signed by both parties prior to the gift being accepted by an officer of the church. This applies to all tangible gifts given after November 1, 2011.
ARTICLE X
ADOPTION AND AMENDMENTS
These By-Laws may be amended or repealed or altered by a majority vote of the members present at any regular business meeting of the Church provided, however, that all proposal of such amendments, alteration or repeals shall be given in writing at the preceding regular business meeting of the Church. All questions of order not provided for shall be decided in accordance with Robert's Rules of Order Newly Revised 11th Edition. The rules contained in Robert’s Rules of Order Newly Revised 11th Edition shall govern Sedley Baptist Church in all cases to which they are applicable and in which they are not inconsistent with the Constitution, Bylaws, or any special rules of order that the membership of Sedley Baptist Church may adopt.
ARTICLE XI
EFFECT
The adoption of these By-Laws will effect a repeal of all previously adopted rules. A copy of the By-Laws will be available in the clerk's record for future reference. Official Church copies are to be maintained and kept in the Church's safety deposit box and a copy forwarded to the Virginia Baptist Mission Board. A copy of the By-Laws shall be made available to all Church members.
BY-LAWS REVISION COMMITTEE
Cecilia Burgess
John Marshall
Jerry Robertson
Linda Simmons
Warren Simmons
Linda White (Clerk)
James Foreman, Pastor
